This Arrival/Pre-Arrival section suggests planning guidance for you and your family. It lays out what you need to know to navigate sign-in to the College, Centralized In-Processing, own-your-own orientation, and the key activities, both mandatory and optional, that are scheduled for the first academic weeks and life beyond academics.
Your welcome email from the commandant and the email from G1/Personnel Officer included a personalized 'token' that gives you access to Online In-Processing. These steps are to be completed before arrival at Carlisle Barracks.
You will be asked ONLY for the specific information needed to optimize student and family transition for your early success - AND we'll tell you why we collect each piece of information, e.g., demographic information (to create optimal student mix for each seminar); housing application; a survey for military students of baseline military knowledge; a writing diagnostic.
NOTE: The key is a one-time use, with a 30-day lifespan. If you've created your account within that 30 days, you may return to the site at any time using either your CAC card or your User ID. If you do not use the key within 30 days, contact the G1 at usarmy.carlisle.awc.mbx.atwc-chr@army.mil
Dress codes: Over the course of a year, student will need to be prepared for uniform requirements that can include multiple options each week.
Military Clothing: The Exchange has very limited military clothing items but can take orders. The closest Military Clothing Sales is located at Fort Indiantown Gap about an hour away in Annville, PA. Your colleagues in earlier classes recommend buying all needed clothing items before arriving at Carlisle.
Dues and Fees: Each class will make decisions about class dues and social activities; you can anticipate expenses of class dues, e.g., class gift and yearbook, and social events come with a per-person price tag. The resident student body will form a non-profit organization for the class, with representation from each of the student seminars. The Resident Class of 2025 will create its own norms, decide the amount and purpose of class dues, and decide on whole-class social activities—plan for fees to range from $0-$350
Social and athletic activities: These ARE part of the Carlisle experience. Remote families can plan weekend visits to join geo-bachelor students and socialize with seminar colleagues for key events, highlighted below. Each year's social activities reflect the character of the student body. Most are held on base, most call for casual dress. (The Joint Ball is an exception: optional, held off base, formal). Other than the Joint Ball, student socials are typically family-friendly OR parents-night-out with babysitting available through Child, Youth & School Services for those who register.
Pennsylvania has specific, unique requirements - check before you travel:
Pa Department of Motor Vehicles Military Personnel/Veterans Information Center
Pa Department of Education overview of homeschooling
Firearms information - Pa State Police (All post residents must register firearms, call 717.245.4929)
Contacts for pre-arrival questions, interests
Ashburn Gate, from Route 11: DOD ID card holders only: Open daily 6:30 – 5:30 p.m., closed on federal holidays. Visitors proceed to Claremont Gate on Claremont Road. Set your navigation to 870 Jim Thorpe Road because you must proceed through security before entering bases.
All Army students will report their official travel orders to Carlisle Barracks. Sister Service students will report NET July 16, 2025, and NLT July 23, 2025. Civilian students will report NET on July 23, 2025, and NLT on July 24, 2025.
Follow signs to Anne Ely Hall and sign in on weekdays from 7:30 a.m. to 4 p.m. at the Army War College G1/Personnel Office in Anne Ely Hall, Room 233, 46 Ashburn Drive. There is no uniform requirement to sign in. Send your questions to USARMY.CARLISLE.AWC.MBX.ATWC-CHR@ARMY.MIL
What to expect:
Bring your orders. You'll receive your appointment time for Centralized In-Processing.
The period between signing in and your scheduled Centralized In-processing appointment is your time to complete you initial in-processing tasks and to get settled. Once complete with initial arrival tasks, use the remainder of the time to unpack, settle in, try the post pool and golf course, register kids in CYSS, and check out Pennsylvania tourist destinations.
NOTE1: It's wise to start the registration process for Child & Youth Services registration AS SOON AS POSSIBLE. The process will take a few days and could take up to 21 days depending on the child's level of need. CYSS registration IS NECESSARY for CDC, Youth Sports, Youth Camp, Youth Services. CYSS registration is NOT necessary for participation in the family picnics and welcome jams planned for all age groups. Learn more at Experience/Families.
NOTE2: As a reminder, any travel outside the local area, 250 miles, will require the Service member to be on a Service approved Absence/Leave request. Army personnel can coordinate with the USAWC G1 for this approval, all other students will need to coordinate with the appropriate Senior Service Representative office.
This list lays out all required (in BOLD) and optional (underlined) actions to complete before REP Week, when you will begin formal seminar sessions in Root Hall.
Optional: Transportation Office Assistance (Logistics Readiness Center LRC) for inbound goods,
717.245.4968. alyssia.n.peterson.ctr@army.mil
Date: as needed
What to Expect: office at 46 Ashburn Drive, Rm 227
Required: Student Security Badge
Dates: 17 - 28 July
What to Expect: Security Office, Collins Hall Rm B087, weekdays, 8 to 11:30 am and 1-3:30 pm. Bring hardcopies of security training forms IAW Online In-Processing instructions. Security badges are needed for entry to Central In-Processing at Collins Hall.
Required: Student Centralized In-processing Appointment at Collins Hall, 650 Wright Ave. Follow ‘special event’ signs and find parking at the ASEP Building, 632 Wright Avenue.
Date: one appointment assigned to each student beginning 29 – 31 Jul.
What to Expect: Plan on 3 hours, on average: Bring security badge, ID card/CAC, military medical and dental records. Military wear or bring ASU/Class A service unifor(or service equivalent) for bio book photo; coat & tie/ business attire for civilian students.
Note: At Centralized In-Processing, you'll receive an appointment for medical screening at Dunham Army Health Clinic and can make appt. for optional Army Wellness Center assessment. Spouses welcome to attend & have bio photo taken, no kids. Bring additional supporting documentation that will ease your in-processing timeline, e.g., Foreign Language Proficiency Pay (FLPP) orders and testing scores (DA Form 330).
Specialized student orientations:
US Navy and USCG student orientation, date 28 - 30 July, Orientation sessions for Navy and Coast Guard students, Rm 3089 joint service common area. Senior Navy Rep CAPT Michael Hritz michael.hritz@armywarcollege.edu 717.245.3238.
US Air and Space Force students "re-blueing" Orientation, 28 - 30 July., Classes & icebreaker among Air Force colleagues, and briefings from the Air Staff. Senior Air Force Rep Col. Kate Nelson Kathryn.nelson.mil@armywarcollege.edu , 717.245.4575
Civilian Student Orientation, July 29 - 30, Intro to Professional Military Education, course overview/prof development topics for DA, DOD, Interagency students; POC Jennifer Bower, jennifer.bower3.civ@army.mil 717.245.3577.
Reserve officer and National Guard officer liaisons for students: